Programming a Badge Using the Printer

1

Log into the IDMS

Open your web browser and navigate to https://IDMS_DNS:444/idms/apps/userManagement

Log in using your IDMS credentials when prompted.

2

Locate the User in IDMS

In the User Management Portal page, locate the search field labeled ‘Enter user's Employee ID to locate the user.’

Enter the Employee ID or External ID of the person who will receive the badge.

Click the Search button.

3

Review User Information

Review the search results table to confirm you have located the correct user. Verify the First Name, Last Name, Policy, and Status columns match the intended recipient.

In the Action column for the correct user, click the Manage button.

Expected Result: The system displays the user's detailed information page showing their status, internal ID, and available tabs including Photo, Documents, and ID.

4

Initiate Device Programming

On the user's information page, select Credentials, then click the Device button, then Manage Device.

Select your printer's smart card reader from the drop downlist within the dialog box. The device name will typically follow the format "OMNIKEY CardMan [model] [port]" (for example: "OMNIKEY CardMan 5×25 0").

Click the Insert Device Button.

IDMS will validate the card.

5

Assign the Device

Review the device information displayed:

• Serial Number

• ATR (Answer To Reset code)

• Assigned To (should show "NOUSERBOUND")

• Status (should show "AVAILABLE,NONE")

Click the Assign Device (CMS) button at the bottom right of the dialog box.

Expected Result: A new dialog box titled ‘Set PIN’ appears with fields for entering and confirming a PIN.

6

Set the Badge PIN

IMPORTANT SECURITY NOTE: The PIN should only be known by the badge recipient. Do not share this PIN with anyone other than the authorized user.

• In the PIN* field (marked with an asterisk indicating required), enter the numeric PIN that will be assigned to this badge.

• In the Confirm PIN* field, re-enter the same PIN to confirm.

• Verify that both PIN entries match.

• Click the Next, Start Programming button.

Expected Result: The programming process begins, and a progress dialog appears showing ‘Please wait, programming device’ with a status message ‘Starting to synchronize.’

7

Wait for Programming to Complete

• Do not remove the card or interrupt the process.

• Monitor the progress bar as it advances through the programming stages.

• The process typically takes 1-3 minutes to complete.

• Wait for the progress bar to reach 100% and for the dialog to display ‘Device is active.’

Expected Result: The dialog changes to show ‘Device is active’ and displays the selected device information. Instructions appear to 'Press the Print button to print the badge.'

8

Print the Badge

• Verify that the badge preview is displayed on screen showing:

  • User's photo

  • User's name

  • Badge designation (such as "R2")

  • Badge expiration date

  • Other relevant information (organization name, eye color, etc.)

• Review the badge preview to ensure all information is correct.

• Under ‘Printer Information,’ locate the Print Badge button.

• Click the Print Badge button.

Expected Result: The printer processes the badge, printing the user's information and photo onto the card. After printing completes, the badge is automatically ejected from the printer.

9

Retrieve and Verify the Badge

• Remove the completed badge from the printer's output slot.

• Visually inspect the badge to verify:

  • The photo printed clearly

  • All text is legible and correct

  • No printing defects or smudges are present

  • The badge number and expiration date are visible

• Click the Close button in the IDMS dialog box to exit the device programming interface.

Expected Result: The badge is ready for distribution to the authorized user. The IDMS system returns to the user's management page.